Revenue Entry
When should you use Revenue Entry?
- Revenue Entry should only be used for cash receipts that are not related to other Horizon modules. Cash Receipts should always be received in the Horizon module that a receivable was created in, such as Tenant Management, Sales or Accounts Receivable.
- Revenue Entry is designed for miscellaneous revenue that does not have a receivable previously set up. You may use this for donations, income from vending machines, miscellaneous income not related to sales, etc.
- Revenue Entry does not include IFC codes, so all revenue accounts used must be in the same balance control segments as the cash account assigned to the checkbook.
- If you do not use balance control you may use revenue entry.
- If you use balance control but every balanced segment has its own checkbook and GL cash account, you may use Revenue Entry. Remember to keep the checkbook and the GL accounts used within the balance control.
- If a revenue account is in a balanced segment but the cash account is from a different segment, then you cannot use Revenue Entry for the transaction. These Deposits must be entered by Journal Voucher.
- If this was an Accounts Payable voucher that included an IFC Code, then Revenue Entry will not work for the transaction.
- NOTE: You can use Accounts Payable to enter revenue. Enter with a Trans Type of Non Accounts Payable with a negative amount. IFC codes may be used, where necessary, in this type of transaction.
- Horizon does not recommend mixing Revenue Entry for some transactions and entering other items by Journal voucher or AP Voucher. This will usually lead to confusion on where to enter a deposit.
Review or Edit your Check Book
NAVIGATION: MAINTAIN menu > Check Books
- Select the Check Book that will be used in Revenue Entry
- Under General Ledger Information, if a G/L Number has not been selected, select the general ledger cash account number for the checkbook
- Enter the Balance Control from the Gl Number above in Segment, if used.
- Save your checkbook changes
Revenue Entry
NAVIGATION: ACTIVITIES menu > Revenue Entry
- Leave Control Number and Receipt Number blank, these are system generated
- Enter the date the transaction will be deposited in the bank in Date Received
- Enter a description for the deposit in Received From
- Select a Payment Code of Cash, Check or Money Order
- Enter a Reference for the transaction, such as a check or money order number
- Enter or select the Check Book ID for the check book
- Tax Code may be left blank
- Entry Area
- Line # should be left blank, the system should increment for each line entered
- Enter or select a general ledger Account Number, Description and Amount and tab
- You may enter as many lines as needed. When saving the first line, you will be asked for a Receipt #. Press OK to accept the default number shown.
- Press PRINT RECEIPT on the Quick Links > bar to print the receipt and clear the screen.
Revenue Edit List
NAVIGATION: ACTIVITIES menu > Revenue Edit List
- Enter a Start and End Date for the list
- Your User ID will be automatically entered. The User ID may be removed to see all users' entries.
- Print, preview, or save the report (see Report Preview, Print and Save Options).
- Review the entries.
- If there are errors, go back to Revenue Entry, select the transaction using the Control Number and edit the transaction.
Post Revenue
NAVIGATION: ACTIVITIES menu > Post Revenue
- Select a Check Book ID or leave blank to post all
- Enter or select a Cut Off Date to post to. Entries that are dated later than the date entered will not post.
- Your User ID will automatically be entered. The ID may be removed to post all users' entries.
- All entries for the same date will post to the checkbook and the GL cash account as one deposit. Each line # will post to the selected GL accounts as a separate entry.
12/2023